VIB Cafe
VIB Cafe
Performance Portal
Forgot password? Continue as guest
Guests can view product sales only.
VIB Cafe
Performance Portal
Select a period
2026 Monthly Reports
Choose a month to open its dashboard. Each month is fully independent.
Year to Date · 2026
Total Turnover
—
Total Expenses
—
Net Profit YTD
—
Avg Daily Turnover
—
Best Month
—
Best Single Day
—
Turnover vs Gross Profit
Turnover
Gross Profit
Top Products · Year to Date
Loading product data…
Active
Closed
No data yet
Financial Planning
6-Month Forecast
Last two months, this month so far, and the next six. Each month rolls forward on its own when it closes.
Base: your numbers as entered
This month so far
—
—
R0
Next 6 months net profit
—
—
Lowest cash in the bank
—
—
Break-even turnover
—
Covers food, wages, fixed costs and card fees
Turnover vs break-even
Bars are turnover. Dashed lines: break-even and your target.
Cash in the bank
Month-end balance since VIB started trading on its own (1 Oct 2026).
Actual months come from the Daily Cash-Up, Completed days only (as on the Overview): wages from the staff sheet plus Labour lines (casual staff), each fixed-cost line by its category (rent, electricity, phone, pest control, accounting, marketing, BOA repayment, other), and Equipment lines as one-off costs. This month uses the larger of what's logged so far and your fixed costs. Faint figures in the inputs are automatic: the daily average is your 2026 turnover per trading day (see Trading history under Assumptions) and the seasonal % from the Woodstock pattern. Type over one to set your own, or clear it to go back to automatic.
Assumptions set once, used by every forecast month▾
Assets
Equipment Register
Everything logged on the Daily Cash-Up with the category Equipment. Each purchase is charged once against that month's net profit and stays listed here.
VIB Cafe
VIB Cafe
Build 2026-10-31-a · Fixed costs split into their own lines (phone, pest, accounting, marketing)
Live · Firebase
Open Stock App
May 2026
Loading...
Month Progress
0%
Loading live data...
Daily Turnover vs Target (R2,500)
Payment Mix
Net Profit
Expenses per Day
Labour Cost per Day
Daily Performance Summary
Loading...
Daily Detail
📋

Select a day above

Cash Trail & Reconciliation
Cash on Hand Movement
Cash Summary
Daily Cash Ledger
Staff & Labour
Live Attendance — Today
Waiting for clock-in data…
Labour Cost by Day
Hours by Staff Member
Staff Attendance Log
Expenses Breakdown
Expenses by Day
Cash vs EFT Split
Gross Profit %
Full Expense Ledger
Daily Cash-Up Entry
📋 Enter Daily Figures
Date & Status
Weather auto-fetches from Open-Meteo when date is set
—
No date set
↓ —°C   ↑ —°C
Sales by Payment Type (R)
Total Turnover
R 0.00
vs Target
—
Tips Deducted
R 0.00
Actual Cash = Gross Cash − Tips. Turnover = Actual Cash + Yoco + EFT + Catering. Tips are paid to staff out of the cash on the day, so Total Turnover reflects sales only.
Cash Control (R)
Expected End Cash
R 0.00
Cash Difference
—
Banked Amount
R 0.00
Retained (Not Banked)
—
Expenses
Total Expenses
R 0.00
Yoco Fees
R 0.00
Gross Profit
—
GP %
—
Net Profit
—
Net Profit %
—
Staff Attendance
NameClock InClock OutRate R/hrWage
Total Labour Cost
R 0.00
Daily Notes
Saved Entries Click a row to edit
Recipes & Costings
GP % by Menu Item
Cost vs Price by Category
Menu Costing Summary Click any row to view full recipe
Recipe Detail
Product Sales
📊
Upload Yoco POS Export
Drop .xlsx, .xlsm or .csv — new upload replaces existing data
📦
No POS sales data uploaded for this month yet.
Use the upload area above to import your Yoco export.
Period
—
Source: Yoco POS
Units Sold
—
Net Revenue
—
💡 Insights
Revenue by Category
🏆 Top 10 by Revenue
📊 All Products — Ranked
# ProductCategory Units Revenue % of Total
📋 Full Breakdown by Category
Product Units Revenue % of Total Avg Price
Transactions
🧾
Upload Yoco Transactions Export
Drop the Transactions .csv — uploads are merged by receipt number, so re-uploading the same or a newer export never duplicates or loses anything. Each transaction is filed under its own month.
🧾
No Yoco transactions uploaded for this month yet.
Export Transactions from Yoco (all payment methods, all statuses) and upload it above.
DateTimeItemsPayment TotalStatus
🛡 Backup & Restore
Restore from backup file (.json):
📥 Import from Excel Workbook
📊
Drop your Excel workbook here
or click to browse — accepts .xlsx files
Select:
Date Day Turnover Yoco Cash BOA CityClub Expenses Wages COH Data In Firebase?
⚠️ Confirm Restore
Type RESTORE below to proceed: